HFSA Annual Scientific Meeting 2022

Clinical Trial Central ePosters will be displayed in the virtual platform AND for on-site viewing from Friday, September 30 – Sunday, October 2, 2022, at the dedicated ePoster Hub located in the Exhibit Hall. 
 

POSTER VIEWING SESSIONS: 

Clinical Trial Central ePosters will be assigned a date, time, and station at the ePoster Hub to present their poster during one of the Poster Viewing Sessions in the Exhibit Hall. Clinical Trial Central Representatives should arrive at their station 5-minutes prior to the start of their presentation time. If for some reason the none of the representatives are available to present in-person, the ePoster will still be displayed on-site during their assigned date and time.

Poster Viewing Sessions scheduling coming soon.

HFSA will be utilizing ePosters at HFSA 2022. ePosters should be submitted as a PDF document. To accommodate our virtual attendees, poster presenters are also required to record a 5-minutes audio narration to accompany their ePoster. Guidelines for general ePosters can be found below in the dropdown menus.

The HFSA 2022 ePoster submission portal link will be available at a later date, along with more detailed uploading instructions.

View Poster Preparation at the bottom of the page for more information on how to create your ePoster.

The Clinical Trial Representatives identified in your application includes two (2) on-site representatives included in the cost.

Please Note:

• Clinical Trial Central Representatives will ONLY have access to the HFSA Exhibit Hall during hall hours. Access to the HFSA Educational Sessions are not included in the Clinical Trial Central registration. Individuals interested in participating in the full conference can find registration information on the 2022 HFSA Annual Scientific Meeting website.

For additional information on registration, please visit the HFSA website: HFSA Annual Scientific Meeting 2022 Registration.

Disclosure information for poster presenters and co-authors should be included in each ePoster.

To accommodate both in-person and virtual attendees, HFSA will be utilizing ePosters with a 5-minute audio narration accompaniment. All poster presenters are required to submit an ePoster and a 5-minute audio narration in a PDF and MP3 file format. Deadline to submit your ePoster is Wednesday, September 14, 2022.

File Formats:

• ePoster  = .PDF File Format Only
• 5-minute audio narration = .MP3 File Format Only

Reminder: When saving your ePoster, please include the Control #, Clinical Trial Central Title (shortened if necessary) and submitter's first name initial and last name. 

Example:
Control # - Clinical Trial Central Title – Submitter First Name Initial Last Name
C 1235 – What is Heart Failure – J Doe

Submission Deadline: September 14, 2022

HFSA2022 ePoster Abstract Upload Submission Platform: 
To access the submission site, please first create a login account by following this link. Please use the email address provided during the submission as your username.

Second, please use this link to access the submission platform. Once on the platform, you will be able to select the Clinical Trial Central ePoster(s) you wish to submit (if you have more than one).
 
To accommodate both in-person and virtual attendees, HFSA will be utilizing ePosters with a 5-minute audio narration accompaniment. All poster presenters are required to submit an ePoster and a 5-minute audio narration in a PDF and MP3 file format. Deadline to submit your ePoster is September 14, 2022.

REMINDER: 

When saving your ePoster, please include the Control #, Clinical Trial Central Title (shortened if necessary) and submitter's first name initial and last name. 

Example:
Control # - Clinical Trial Central Title – Submitter First Name Initial Last Name
C 1235 – What is Heart Failure – J Doe 

Note: When agreeing to publish your presentation and recording, please make sure that you remove any confidential data that you do not want shared with the public (for example, data behind tables/graphs, speaker notes) before submitting them for uploading on the online program.

HFSA ePoster Design Requirements

• Disclosures - Disclosure information for poster presenters and co-authors should be included in each ePoster. 
• Format - ePoster files will be accepted in MS PowerPoint format only (ppt. or pptx. extensions). Macintosh presentations (i.e. Keynote cannot be accommodated)
• Versions - Your e-poster must be submitted in a .PDF format. The audio narration must be submitted in an .MP3 format.
• Template - Please find an example e-poster template here and here. Using this template is not required.
• E-poster layout - Your e-poster should be laid out in landscape style. 16:9 is the preferred aspect ratio
• File name - When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. Also, to avoid any compatibility problems, please do not use special characters (e.g. «, Ö, Ø, ñ, ε, ®, ý, }, {,etc.) to name your file. Do not use passwords or encryption with your files.
• File size - The size of any given e-poster should not exceed 500 MB.
• Font - Do not use special fonts which are not part of the standard PowerPoint package.

ePoster Tips

Your e-poster should quickly orient the audience to the subject and purpose of your study. Here are some suggestions that may be helpful for the preparation of your poster:

• Your poster should have a clear message, a logical layout and be easy to comprehend in a couple of minutes.
• Make sure that the specific sections (such as the background, methods, results and conclusions) are easy to locate on the poster.
• Design the individual sections of your poster so that they can be quickly read; avoid large blocks of text and long sentences.
• Try to keep your word count as low as possible.
• Supporting images (such as graphs, tables, illustrations, photographs) can be very helpful and are often necessary to display results. Make sure that the images are easy to understand and are not overloaded with information.
• Make sure that there is enough contrast between the color of the text and the poster's background.
• There are many resources available with information and tips on how to make a good poster. A YouTube presentation on abstract and poster presentation can be found here: Abstract & Poster Presentation Video

How to Create an ePoster in PowerPoint

Step 1: Create ePoster in PowerPoint

Step 2: To save as a PDF click File > Save As > select PDF as the file type

IMPORTANT: When saving your ePoster, please include the Control #, Abstract Title (shortened if necessary) and presenter’s first name initial and last name. 

EXAMPLE: 
Control – Abstract Title – Presenter Last Name
C 1235 – What is Heart Failure – J Doe

How to Create a Supplemental 5-Minute Audio Narration 

To create a 5-minute MP3 supplemental audio narration, we recommend using a third party application - such as Audacity.

Examples of ePoster Information:

• How to become a center
• Inclusion/exclusion criteria 
• List of centers participating
• Name of trial
• Payments to centers
• Protocols
• Recruitment dates
• Reporting requirements
• Source of financial support
• Sponsor
• Statistical power
• Trial design
• How to become involved in company-based research