Speakers

1. Faculty Disclosures – Due Upon Acceptance 
   • Faculty disclosures are required before accepting your speaker invitation.
   • To submit or update your disclosures, log in to the 2025 ASM Meeting Submission Portal using the same email address your invitation was sent to.
2. Presentation Deadline -  Due 72 hours prior to your session date
   • Upload presentation slides to the 2025 Presentation Management Portal
   • Download the HFSA ASM 2025 PowerPoint template (download) for your presentations.
3. Faculty Biographies and Photos
   • Log into the 2025 ASM Meeting Submission Portal
   • Click on your name in the upper right-hand corner and select "Profile" from the drop-down menu: 
     • Submit photo: Click the circle to upload image from your computer. 
4. Time Allotment: 
   • To maintain the program schedule and allow fair time allocation, speaker timers will be used during the session. When a speaker's allotted time is up, their slides will go dark. It is important to respect the schedule, preserve time for Q&A, and conclude presentations promptly. 

1. Fair and Balanced: Presentations must be free of commercial bias. Use generic terms instead of trade names for drugs or devices. 
2. Off-Label Uses: Unlabeled or investigational uses may be discussed if the speaker informs the audience that they are off-label or investigational. 
3. Patient Care Recommendations: Recommendations must be based on accepted evidence within the medical profession. 
4. Aspect Ratio: Use the HFSA ASM 2025 PowerPoint template with a 16:9 aspect ratio. The standard resolution for the meeting room is 1280x720 for 16:9 presentations. 
5. Disclosure Slides: The presentation management system will display disclosures before your presentation begins. Moderators may also have a disclosure slide played at the session's start. 
6. Learning Objectives Slide: Include a dedicated "Learning Objectives" slide in your presentation. 
7. Summary Slide: Include a dedicated "Summary" slide at the end of your presentation. 

Faculty Disclosures Deadline: Due Upon Acceptance

1. Faculty disclosures are required before accepting your speaker invitation.
2. To submit or update your disclosures, log in to the 2025 ASM Meeting Submission Portal using the same email address your invitation was sent to.

Faculty Photo and Biography Deadline: September 8th

How to Submit Faculty Photo (High resolution, 600x600 pixels, PNG or JPEG) and Biography

1. Log into the 2025 ASM Meeting Submission Portal
2. Click on your name in the upper right-hand corner and select "Profile" from the drop-down menu: 
   • Submit photo: Click the circle to upload image from your computer. 
   • Submit biography: type your biography in the allotted text box  

Please note: You can only edit the biography text and upload a profile photo. Other information (email address, mailing address, etc.) is linked to the association account. To update it, please login to your HFSA Member Portal account. 

Presentation Deadline -  Due 72 hours prior to your session date

• Upload presentation slides to the 2025 Presentation Management Portal 
• Download the HFSA ASM 2025 PowerPoint template (download) for your presentations.

Trouble logging into the 2025 Presentation Management System? 

If you do not know your login name, click the "Forget Your Password?" link on the login page. When you enter your email address, both your login name and temporary password will be emailed to you. 

After submitting a file, you will receive a confirmation email within an hour. If you do not receive confirmation, please contact support@sessionupload.com to ensure your file was received. 

Please be sure to read the guidelines on the Orchestrate website before uploading your presentation. If you need assistance or have questions about uploading your presentation, please contact Orchestrate@freemanco.com and reference HFSA 2025 ASM.  

Before the session: 

1. Arrive to the session room a 15-minutes early to get to know the room. 
2. Check in with your session moderator. 
3. Locate the presentation clock for speakers. 

During the session:  

1. Start of the presentation: 
   • Connect with the audience through eye contact and a warm introduction. 
   • Encourage active participation from the audience. 
2. During the presentation: 
   • Review your disclosures (automatically displayed by the system). 
   • Clearly state the learning objectives at the beginning and dedicate a slide to them. 
   • Engage the entire audience by maintaining eye contact. 
   • Respect the allotted time and allow time for questions. 
3. Audience Q&A: 
   • Wait for the person being addressed to finish before responding. 
   • Avoid confrontational responses. 

After the session: 

1. Provide any feedback to the HFSA Education Team. Email speaker@hfsa.org.  

Speaker Ready Room

The Speaker Ready Room will be 101CH at the Minneapolis Convention Center 

• Friday: 7:00 AM - 7:30 PM
• Saturday: 7:00 AM - 6:30 PM
• Sunday: 7:00 AM - 5:15 PM
• Monday: 8:00 AM - Noon
   

Session Locations

Sessions will take place at the Minneapolis Convention Center:

1. MCC - Auditorium 1
2. MCC - Auditorium 2
3. MCC - Auditorium 3
4. MCC - 101 AB 
5. MCC - 101 IJ 
6. MCC - Ballroom A
7. MCC - 200 CH (How To Sessions)

Plenary sessions will take place in Auditorium (Main).